Belegano

Templates for freelancers and small businesses in Germany

Quotes and invoices that are simply right.

Ready-made Word and Excel templates with every detail German law requires, calculators for the amounts and journals for your figures. 39 items, buy once, start right away. From €4.90.

Please note: the templates and guides are in German and follow German tax law (e.g. § 19 UStG, § 14 UStG). They are meant for businesses that invoice in Germany – the shop pages are in English to help you choose.

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  • Word and Excel, no macros
  • Real formulas, sample values are marked
  • For the small-business scheme (§ 19 UStG) and with VAT
  • Download link by email

Bundles

Several items together, cheaper than buying them separately. One download, you pay once.

Complete Bundle

All 33 Belegano items in one download: invoices, quotes, journals, calculators, letters, emails and planners.

€129.00 separately €264.00 · you save €135.00

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Office Complete

2 items · Both packs together: 14 Word templates, 2 Excel calculators and 2 guides covering everything from the quote to the paid invoice.

€19.00 separately €24.00 · you save €5.00

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Start-up Bundle

6 items · Mini business plan, hourly rate calculator, cash-flow plan, threshold tracker, price list and product price calculator.

€44.90 separately €50.40 · you save €5.50

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Our picks

Popular single items to get started. Find everything else by topic below.

Invoices and dunning

Invoice Pack for the Self-Employed

8 Word templates from the invoice to the formal reminder, plus an Excel calculator with an outgoing-invoice register and a guide.

Product language: German · based on German law (§ 19 UStG, German invoicing rules)

€12.00

Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

See contents and preview

Invoices and dunning

Invoice Template for Small Businesses (Word and Excel)

A Word invoice with the § 19 UStG note and all mandatory details, plus an Excel calculator with an outgoing-invoice register.

Product language: German · based on German law (§ 19 UStG, German invoicing rules)

€4.90

Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

See contents and preview

Numbers and bookkeeping

Income and Expense Journal for Small Businesses

Excel journal for small businesses: add up income and expenses by month and category. No ELSTER transfer.

Product language: German · based on German law (§ 19 UStG, German invoicing rules)

€14.90

Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

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Quotes and pricing

Quote Calculator: Hours, Materials, Buffer, Margin

Excel calculator from work packages to a quote price: hours, third-party costs, buffer, profit markup and hourly-wage scenarios.

Product language: German · based on German law (§ 19 UStG, German invoicing rules)

€9.90

Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

See contents and preview

Browse by topic

Invoices and dunningInvoice templates, calculators and payment reminders: from the small-business scheme to invoices with VAT.6 itemsQuotes and pricingWrite quotes, calculate prices and follow up on enquiries.8 itemsNumbers and bookkeepingExcel journals, cash book, planners and threshold tracker: add up amounts without sending anything to the tax office.8 itemsClients and projectsClient list, project plan, time tracking, weekly planner and enquiry tracker.5 itemsLetters and email textsBusiness letters (DIN 5008 layout) and text blocks for client communication.4 itemsStarting upMini business plan with a finance sheet, and a product price calculator.2 itemsBundlesSeveral items together, cheaper than buying them separately. Only bundles whose parts all exist.6 itemsAll itemsEverything at a glance, 12 items per page.39 items

What you get

Every file is a ready-made aid: Word templates with sample wording to adapt, Excel files with real formulas that calculate by themselves. You fill in the yellow fields; the file does the rest.

What you don’t get

No accounting software, no transfer to the tax office (ELSTER) and no e-invoice (XRechnung/ZUGFeRD). Contracts, mileage logs and legal or tax advice are not part of the offer. Every product page says so too.

To be honest

You can find individual invoice templates for free online. Belegano is worth it if you want one consistent set: quote, invoice, reminder, figures overview and client list in one design, with calculators and explanations.

How buying works

  1. Choose an item and check the order summary.
  2. Place your order (with obligation to pay) and pay via Stripe (card, Apple Pay, Google Pay, Klarna, SEPA Direct Debit and more).
  3. Download link by email no later than the next working day after your payment arrives.

Your contact for questions: Sunfield, sunfieldshops@gmail.com. You can write in English.

Frequently asked questions

Are the templates in English?

No. The templates, the Excel files and the guides are in German, because invoices in Germany are usually written in German and the content follows German tax law. The English pages help you choose and buy.

Do the templates work for my country?

They are designed for businesses that invoice under German law. They are not adapted to the rules of other countries, so please don’t rely on them outside Germany.

Which programs do the files work with?

Microsoft Word and Excel 2010 or later, LibreOffice 7 or later, Apple Pages and Numbers, and Google Docs and Sheets. There are no macros and you don’t need an internet connection.

I use the small-business scheme (§ 19 UStG). Is this right for me?

Yes. The invoice templates are built for § 19 UStG and include the note that no VAT is charged. Templates and journals with VAT are available for when you exceed the threshold.

Won’t I need e-invoices soon?

Under the small-business scheme you don’t have to issue e-invoices, only be able to receive them (an email inbox is enough). If you charge VAT and sell to other businesses, you must issue e-invoices from 2027 (prior-year turnover above €800,000) or from 2028; a Word or Excel template is not suitable for that. Invoices to private customers and small-amount invoices up to €250 are not affected.

Is data from the Excel files sent to Belegano?

No. The files contain no macros and no connection to the internet. Your figures and client data stay in your file on your device.

Is this legal or tax advice?

No. The files are aids as of November 2026. For your individual situation, please ask your tax adviser. Thresholds and allowances in the files are input fields: please check them yourself.

Can I use the files for several clients?

Yes, for as many of your own documents in your business as you like. What you may not do is pass on or sell the files themselves. Details in the licence.

Can I cancel my purchase?

For digital content, your right of withdrawal expires if you expressly agree before buying that we deliver before the withdrawal period ends. So please look at the preview first. Details in the cancellation policy.

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